It’s All Gravy: Handle Large Volumes of Documents with Intelligent Document Filing Software
This month, you’re gearing up for your busy Thanksgiving plans. There can be a lot to manage and the same goes for your business if you process large volumes of documents. Are you finding it hard to manage these important assets across your IT landscape and multiple office locations? Make workloads less stressful this season by introducing a digital document management solution—automate the importing and enhance the indexing of all your documents into a centralized, cloud-based, and secure database. Take control of your document management with digital filing software and witness the benefits: 

Streamline high volumes of document imports from multiple sources: A modern document management solution monitors selected folders on your network scanners, ERP systems, email servers, or other applications to automatically move specific files into a centralized database. You don’t need to struggle with documents being locked in disconnected systems. You’ll have peace of mind and clarity knowing that all your important documents are being funneled into one digital, accessible location that is synced with your other applications for consistent data quality. This also reduces the office space needed for physical document storage so you can remodel it for more strategic usage.

Ensure accurate, intelligent document indexing: Once the documents are imported, intelligent capture tools can automatically read files and extract the essential information to store them in the correct digital filing cabinets. Automatic data capture is faster, safer, and more sophisticated than manual data entry. You can also review the indexing before they are stored if you wish. Alternatively, before importing documents, consider using barcodes to further uniquely identify them. With intelligent tools, you reduce manual human error and can access relevant documents in seconds.

Improve employee productivity and collaboration: Once the documents are finished importing into the system and the intelligent capturing is done, the solution can then use digital workflows to automatically route them to the appropriate queues for processing. When scanning documents through your network scanner into the central database, you have the ability to send them directly to colleagues as well. Now that documents are accessible in the cloud, remote employees can access these on the go. Set up custom permissions to only allow certain employees to see the documents. Your team receives the documents they need faster and has more time to focus on value-driven work

Ready to see the power of a modern importing and indexing solution in action? Click here to register for a 20-minute live demo taking place on Thursday, November 15.

Stover Imaging
2100 Austin St
Midland, MI 48642