When transitioning your organization to a new, high-efficiency Document Management Solution (DMS), it’s crucial to get user “buy-in” before the actual implementation. Whatever advantages you anticipate, communicate these improvements from the employee’s perspective.

1. Minimized indexing data entry. It’s all in the power of the fields. Your solution should automate key processes and reduce the chances for errors in document retrieval.

2. Greater control over security. Information that used to be open and easy to access can continue to be. But they should now have the flexibility to use heightened security on documents that would have normally been kept in a locked file.

3. Consistent work processes. Some of the procedures may be different, but the processes themselves should feel familiar. The new tools should help them work more productively and efficiently.

4. Easy, intuitive interface. More often than not, employees should be able to just press a button and get results; no significant learning curve required. Note: professional training and support should always be available, if/when they need it.