When transitioning your organization to a new, high-efficiency
Document Management Solution (DMS), it’s crucial to get user “buy-in”
before the actual implementation.
Whatever advantages you anticipate, communicate these improvements from
the employee’s perspective.
1. Minimized indexing data entry.
It’s all in the power of the fields. Your solution should automate key
processes and reduce the chances for errors in document retrieval.
2. Greater control over security. Information
that used to be open and easy to access can continue to be. But they
should now have the flexibility to use heightened security on documents
that would have normally been kept in a locked file.
3. Consistent work processes. Some
of the procedures may be different, but the processes themselves should
feel familiar. The new tools should help them work more productively
and efficiently.
4. Easy, intuitive interface.
More often than not, employees should be able to just press a button and
get results; no significant learning curve required. Note: professional
training and support should always be available, if/when they need it.