Going Green Securely: Don't trade Security for Sustainability.

Reusing paper – it sounds like a good idea, right? We’ve all printed draft documents and then channeled our inner green spirit by putting those half-used pieces of paper back in the paper tray so we can get the most out of each sheet. 

Reducing paper consumption by reusing or recycling paper that has already been printed on is a common practice in many businesses, especially since paper documents are often a temporary or ‘display’ medium. Materials nowadays are typically printed to be used just once, for a brief period of time. The information on that paper is shared, reviewed, perhaps revised, and then discarded. 

But, you might want to think twice before reusing paper in your office. This practice can be a dangerous one that not only risks the security of your business, but its compliance as well. 

By reusing paper, it’s conceivable – even likely – that paper containing sensitive information is reused rather than stored or destroyed, enabling that data to be exposed to eyes that should not be seeing it. Employee salaries, strategic business plans, or even confidential client data can all fall into the hands of someone who should not see that information – and then into their briefcase and right out the door of your building. 

So, be cautious when it comes to reusing paper at the printer station, and don’t compromise your company’s security for the sake of going green. 

After all, there are many safe ways to improve your sustainability efforts and reduce the amount of paper your company uses – from digitizing information and sharing those documents electronically, to getting the most out of each piece of paper you do use by utilizing duplex printing. Alternatively, printed documents that don’t need to be retained can be shredded and recycled. 

By all means, go green in the office – after all, it is the responsible thing to do. And reducing your company’s paper consumption is a smart and simple way to do so, one that will save you money, as well. However, don't go green at the expense of your data security and integrity. Be smart and careful when reusing paper in the office.

 

 

 
Better Office Systems
5950 Shiloh Rd. E., Ste.R
Alpharetta, GA 30005
(770) 781-1628
www.bosbiz.com